Employee Training Software

Does your company have multiple employees? Use employee training software to keep them all on track and monitor their progress.

Maintaining a company is often a difficult process. There are many issues to manage, including client relations and sales. If your company has multiple employees, you must also worry about how those employees are functioning. It is important to keep them busy, happy, and productive. It is also vital for each of your employees to follow company procedures and work toward common goals. That is why hiring new employees is often a challenging process.

When you do need to hire new employees, it is important for each of them to receive proper training. Employee training software can help you monitor that process. Use of the proper software ensures all employee training is conducted in a similar way and meets company standards. That is why the most difficult part of using employee training software is selecting the type and brand to use. You must make sure the software fits the needs of your business and its employees.

What is Employee Training Software? 

Employee training software has several purposes. Its primary use is to allow business owners to easily create training courses for their employees. The software also allows businesses to track which employees have received certain training. Human Resources (HR) can use the software to schedule training for new employees or employees who may have missed certain training for various reasons, such as illness. The employee training software can also help HR and managers view the training progress of each employee at any desired time. Therefore, it is easy to track whether all employees have received the same levels of training.

What Types of Employee Training Software Are Available?

Not all employee training software is the same. Business owners often utilize multiple types of software or training methods. There are four popular training software categories for employees. Here are brief descriptions of each:

  • Learning Management Systems (LMS) are full systems designed to allow HR teams or business owners to create custom training courses for their employees. They typically include tools and features like progress tracking for each employee and the ability to tailor training courses for the size and scope of the company utilizing the software.

  • Knowledge Management Systems (KMS) are information storehouses designed for employees to use when they need specific information. Employees can use them to immediately view company policies, procedures, and benefits information. A business owner or HR team can also include any other relevant information to how the company operates in its customized KMS.

  • Digital Adoption Platforms (DAPs) allow users to create interactive guides. They are used to help companies train employees to use the various software programs essential for company operations.

  • Video Training Software is sometimes a stand alone training tool. However, it is also often incorporated into other types of employee training software. It provides a visual and audio guide to walk employees through various procedures.

What Are Some Benefits of Employee Training Software?

The use of employee training software can improve company operations significantly. There are multiple advantages to employee training, as well as to carefully tracking and monitoring that training. For example, training all employees with the same software ensures training is standardized and company procedures are followed efficiently. Proper training also reduces time and resource waste. Since employees are more efficient and self-sufficient with proper training, they also require less close supervision.

Employee training software also allows HR and business owners to track all employees within a company. Training progress and special skills are easy to view at any time. Therefore, companies can easily fill new positions from within by promoting employees, rather than having to hire new personnel with special skill sets for higher-level positions.

Standardized employee training is also advantageous for customers. When customers interact with properly trained employees, they often have better experiences. Repeat customers also often benefit from standardization of training. They may deal with different employees each time, but each employee is familiar with the same company procedures. Therefore, the customers receive a certain standard of service.

What Are Typical Employee Training Software Setup Procedures?

In-house employee training software does require some work to set up. Business owners must have it installed on all employee computers. Additionally, some employee training software is customized. Therefore, HR personnel or business owners must take the time necessary to input training course data. Cloud-based employee training software is entirely online. Therefore, it requires no initial in-house installation.

What Are Some Best-Rated Employee Training Software Programs?

Many of the top employee training software programs are cloud-based. Cloud-based programs are typically the most popular due to the lack of a need for in-house setup. They also often offer more customization and customer support than software installed in-house. Here are some top cloud-based programs:

  • iSpring Learn is designed to allow business owners to spring into employee training with ease. Employers can upload training materials and begin training their employees within a day.

  • TalentLMS is an easy-to-use program designed for owners, managers, and employees of all levels to use. It includes personalized options to help business owners match their branding to the training program.

  • Eduflow allows business owners to create full training courses almost immediately using its easy authoring tools. The program is also compatible with integration of many other employee training tools.

  • Unlock:LEARN includes visual charts and graphs for easy employee progress tracking. It also features integrated collaboration options, test and survey templates, and automated course completion certificate delivery capabilities.

  • Bites is employee training software designed to engage employees in a visual way. It is designed to allow quick creation of photo or video-based training lessons or messages.

What is the Average Cost of Employee Training Software?

The cost of employee training software is typically based on the features offered, number of users, and program level chosen. For example, iSpring Learn offers an annual iSpring Suite membership for $770 per author. The annual membership per author for iSpring Suite Max is $970. Some programs, such as TalentLMS, do offer free versions. However, if you own a business you may want extra options included only in more expensive packages. Therefore, you must select your ideal software based on your budget and company size.