Task Management Software For You

Is your business in need of better organization? Learn how task management software can keep your company on track.

When you own or manage a business, there are many reasons you need to stay organized and on task. For example, you must make sure the employees you hire are working efficiently. Organization can also help you avoid business pitfalls like spending money unnecessarily. If you happen to have a small or brand new business, every dollar spent is a hit to your profits. Additionally, you need to keep the company organized to make sure all tasks are performed properly and efficiently for safety, profitability, and customer satisfaction.

Keeping all of the tasks associated with running a business organized efficiently was formerly a daunting, often nearly impossible task. That is because businesses were managed using complex paper filing systems and old technologies. Today, there are many technological advancements designed to make business operations easier. Among those advancements is the invention of task management software. Here are some top types of task management software and reasons to use it.

What is Task Management Software?

Task management is the process of seeing a task through from beginning to end. In the business world, it also encompasses the process of analyzing and micro-managing tasks. Task management software allows you, as the business manager, to organize, schedule, and analyze tasks from start to finish. Those tasks may vary based on your business type and model. Some possible examples include:

  • Scheduling Equipment Testing

  • Planning Equipment Repairs

  • Monitoring of Progress on Specific Long-Term or Short-Term Projects

  • Delegation of Tasks to Specific Teams or Individual Employees 

  • Managing Inventories

  • Ordering Materials

  • Scheduling Routine Maintenance Tasks

What Types of Jobs Require Task Management Software?

Workers and business owners in almost any field can benefit from task management software. However, in some industries it is almost essential. For instance, construction is a multi-faceted undertaking. It requires many workers to coordinate their efforts for a common goal. When parts of the process are lacking, time and money are wasted. Safety risks also increase. Other industries that benefit from task management software include:

  • Parks and Recreation

  • Information Technology

  • Marketing

  • Healthcare Administration

  • Finance

What Are Some Types of Task Management Software?

Task management software comes in several forms. It is important to choose the software that works best for your industry or company. Each type has certain limitations, but also has beneficial features. Top types of software are described below:

  • Individual task management software is designed for use by a project manager without any sort of group access. It is ideal for single, self-employed business owners or those who need to create and manage tasks alone, despite working within larger companies.

  • Collaborative task management software is specifically designed for use by teams. It allows all team members to stay informed of project progress and make updates regarding projects, as needed. However, it is typically only designed to support one ongoing group task at a time.

  • Integrated task management software provides full task integration and tracking for multiple tasks at once. It also allows teams to work together and track or update their progress on multiple specific projects. Additionally, integrated software keeps records of previous completed task. That record keeping allows project managers to use the data to streamline future task management processes.

Another important distinction between task management software is desktop versus web-based software. Web-based software typically uses a cloud-based system. That allows all employees, business owners, or managers to track project progress and make real-time updates. Desktop software is solely available to whoever is currently using the computer on which it is installed. It is ideal for single project leaders who do not have to frequently coordinate with their team members. When updates are required, managers must print documents or share them by other means, such as email or instant messaging services.

What Are Some Top Task Management Software Brands? 

Using task management software only benefits your company when the software has the features you need. Every task management software brand is different. You must compare brands to locate the one best suited for your specific types and volume of projects. Often, a few features can make the difference between a mediocre task management experience and an ideal task management system. Here are some of the top task management software brands to consider:

  • ClickUp is one of the most popular task management brands today. It is routinely used by such well-known companies as Google and Airbnb. The ClickUp app is available on all devices. It includes platform integration and varied membership tiers for all company and team sizes.

  • Asana provides multiple tools to make every part of project management easier. Calendars, charts, and real-time progress reports are available to help teams fully automate task tracking.

  • Hive was created using a unique system that allowed Facebook contributors to determine features of the system. Since it was created by its users, it has unique, well-developed features. Among them are the ability to automatically schedule recurring tasks and automatic meeting scheduling.

  • Wrike is a fully scalable task management program users can customize. It includes many task management templates already created for specific industries as well. Its AI system includes automatic project risk prediction capabilities.

  • 7Shifts is a task management software focused primarily on employee monitoring and efficient time use. It allows easy task tracking and project assignments. Managers can easily use the software for real-time communication and feedback as well. 

What Does Task Management Software Typically Cost and Are Free Versions or Trials Available?

The cost of task management software depends on the desired features and the scope of the tasks requiring management. It also depends on the level of membership selected. For example, ClickUp offers a completely free version, but that version only allows 11MB of storage. Paid memberships start at $5 per person per month and include unlimited storage. Wrike and many other task management software brands also offer either free membership or free trial options.

Is Task Management Software Easy to Set Up?

Initially, setting up task management software might seem daunting. You cannot automate every process within your company immediately. Begin by only automating one or two tasks. Focus on the tasks that seem most intensive or appear to waste the most time when not automated. Slowly integrate more tasks into the new system as you get comfortable. Also, you can take advantage of tutorials and support provided by the company that supplies your task management software to move the process along.