Streamline Team Collaboration Processes

Is your business dependent upon group efforts of multiple team members? Buy team collaboration software to coordinate projects easily.

Many modern businesses have multiple team members. There are also businesses throughout the United States and around the world that routinely work closely with other businesses to share information or collaborate in some way. If your business fits in one or both of those categories, you must formulate ways to help team members work together. However, that is often easier said than done, especially if those team members are not located in the same physical location.

There are plenty of potential ways to encourage easier collaboration between team members. However, some are more beneficial than others. One of the best possible options is to utilize some type of team collaboration software. Such software provides multiple ways for team members to stay in quick, close contact with one another. When selecting team collaboration software, you have several options. Reviewing several of the top software brands can help you make the best choice.

What is Team Collaboration Software?

Team collaboration software is a family of tools designed to make collaboration easier for two or more employees from one or more companies. It is also sometimes called project collaboration software. Using such software can allow your team members to communicate and collaborate not only between offices, but also across multiple countries or continents. Team collaboration software allows team members to:

  • Share Data in Real Time

  • Communicate Between Multiple Team Members or Departments Easily

  • Easily Access and Reports and Discuss Them Together

  • Work Collaboratively on Various Specific Tasks or Projects

  • Share Ideas and Suggestions for Project Improvements

What Are the Benefits of Team Collaboration Software?

One of the most important team collaboration software uses is improving efficiency. When team members can communicate instantly and share ideas, projects are completed sooner. Another benefit is the ability for team members and management to converse whenever issues arise that need resolution. Overall efficiency improvement typically leads to bigger company profits.

Collaboration software also has several benefits in terms of improved company culture. It allows all team members to get to know each other. They can discover strengths and weaknesses within the team. Helping each other encourages the formation of friendships and sharing of information. In a collaborative atmosphere, all team members feel welcome to ask questions and contribute to project goals using their personal strengths.

The ability to always stay organized and on task is another benefit of team collaboration software. Companies often take on multiple projects at once. When teams collaborate in real time using software, they can share vital information. For example. It is possible for one team member to mark a task as complete, allowing all other team members to immediately scratch it off their to-do lists. Therefore, no time or effort is wasted unnecessarily. Also, calendar tools in collaboration software keep team members from accidentally missing important meetings or deadlines.

What Types of Team Collaboration Software Are Available?

Team collaboration software can encompass a wide range of tools. Each one is designed in some way to help team members keep the lines of communication open and work efficiently. Selecting the right team collaboration software for your company is easier when you identify the tools most requested or required by your employees. Popular team collaboration software tools include:

  • Instant Messenger (IM) Programs

  • Video Conferencing Software

  • Calendar Sharing Tools

  • Document Sharing Programs

  • Cloud Storage

  • Online Whiteboards

  • Screen Sharing Tools

What Types of Businesses Use Team Collaboration Software?

Most businesses can potentially benefit from the use of team collaboration software, provided those businesses have two or more employees working together on projects. However, the software is typically most beneficial for use in larger business settings. Office workers in larger corporate settings may find it particularly helpful in certain situations. Here are some examples:

  • Parents on Leave After Childbirth Can Attend Occasional Meetings, if Necessary

  • Employees Can Permanently Work from Home While Still Remaining Visible Team Contributors

  • Employees Transitioning from Working from Home During the COVID-19 Pandemic to a Hybrid Work Schedule Can Still Work in Teams Effectively Remotely, as Needed

  • Business Owners and Managers Can Supervise Teams from Anywhere (Home, On Vacation, Etc.)

  • Employees of Businesses with Multiple Offices Can Communicate Between Locations Easily

What Are Some Top Team Collaboration Software Brands or Providers?

There are dozens of companies offering team collaboration software today. However, several have consistently earned accolades from trusted sources, such as PCMag and Forbes. Some of the most popular programs are described below:

  • Teamwork is collaboration software designed to facilitate all aspects of project management. It even includes invoicing tools. Therefore, it is particularly useful for teams working directly with business clients. It also allows integration with many other popular workplace tools, such as QuickBooks, Google Drive, and Dropbox.

  • Todoist is marketed as to-do list management software for individuals or teams. It includes custom labels and filters. The software also comes with multiple templates to help new users start getting organized and collaborating as quickly as possible.

  • Asana is unmatched in the area of workflow management. Time lines, task scheduling, and goal management are emphasized by the software. The software also allows users to see each team member's current workload, allowing easy redistribution of responsibilities.

  • Slack is a messaging program with many bonus features. For example, users can organize projects in areas known as channels. Each channel holds all data relating to a specific project or task. Such data may include files, instant messages, or contact lists.

  • Airtable is a platform designed to allow all company employees, from management to new recruits, to communicate and collaborate easily. Its database tools allow all team members to view and edit data quickly. Users can also integrate Airtable with thousands of tools and apps for more efficient work experiences.

How Much Does Team Collaboration Software Cost?

The cost of team collaboration software depends greatly on its scope and the size of your company. Many collaboration software tools have multiple prices for varying membership levels. For example, up to five users can use Teamwork for free. Its mid-sized business membership levels include more features. They cost $10 and $18 per user monthly. Large businesses can request scaled estimates. Todoist also offers multiple membership levels, as do Asana, Slack, and Airtable. Compare multiple tools and, when necessary, request custom quotes to determine which software offers the best combination of features and pricing for your business needs.